They say you only have one shot to make a good first impression. When walking into a corporate office, the reception desk is typically the first thing the client sees. In order to leave that lasting impression on customers your reception desk should be attractive and in keeping with your brand.

The process of designing a custom-made reception desk can appear daunting for a buyer. Here at Victoria Furnitures we often get many questions regarding the same and as you can imagine the problem with answering this question is that there are so many option available.

When planning your reception desk design, it is best to have clear objectives that you want your reception desk to meet and the best approach to this is to first forget how it should look, (as that will come later) and focus on the environment your reception desk will be put in and how it will function.

Here are some of the factors to consider.

Height & Size

Higher versus lower reception desks can be a hard decision to make. What you need to keep in mind is that each of these serves a different function from the other. A higher reception desk is best for restaurants who have staff members who are on their feet and on the move. A lower reception desk might offer less privacy but provides a more welcoming feel when working one on one with a customer. The sizing of your custom-built reception desks also depends on how much office space you have.

Storage

You also will need to consider the amount of storage required for your reception desk.  With our made to order desks, we offer as much built-in storage as you need! The layout is designed to be as efficient as possible for both standing and sitting desks. We offer lockable cash drawers and filing cabinet drawers. Working with computers and need cable access ports to keep a neat and tidy surface? No problem!

Materials

When it comes to choosing materials for your Reception Desk, with us the options really are endless. Here is a list of materials that we have compiled to help you narrow down your choice.

Solid Wood, Corian, Marble, Glass, Veneers, Tiles or Concrete, just to name a few.

Also, just because you have to choose a material doesn’t mean you’re stuck with only one, you can get creative and combine two or more materials. For example, white Corian really goes well with walnut veneer. You could also add colorful LEDs on the edges especially at the bottom to give it a futuristic floating effect. It is also important to note the choice of materials is also dependent on the budget you have. So, it’s better to tell us beforehand so that we can advise you on the options that are affordable and won’t compromise your design.  

Design & style

This is the most crucial part of in the creation a reception desk and requires some time to get right. We advise our clients to figure what it is they really want and a good place to start is Pinterest. This will give our designers a starting point to work from. We can easily design for you something that is beautiful, but we want to create something personal to you, and exact to your needs that’s really going to make an impact on your customers.

Accessories

Accessories are what help the reception desk become more functional and improve on its efficiency. Due to the rise of COVID-19 cases and its ease of spread, desk screens have become an essential accessory in most offices as it creates a barrier between the customer and receptionist. Our desk screens are not only stylish but also come in various colors that can be made to match your reception desk. Other accessories include desk grommets, cable managements, monitor arms, desk risers etc.

VISIT OUR SHOWROOM OR CALL US AND TELL US ABOUT THE IDEA YOU HAVE FOR YOUR RECEPTION DESK AND WE’LL BE GLAD TO TURN YOUR VISION INTO A REALITY!

Creating an inviting space in the office is crucial for encouraging employees to return and enjoy their work environment. After a period of remote work or prolonged absence from the office, it’s essential to make the workspace comfortable, engaging, and attractive. Here are some tips to help you create an inviting space that will entice employees to return to the office:

1. Start with a clean and organized environment: A clutter-free space contributes to a sense of calm and promotes productivity. Ensure the office is clean, well-maintained, and free of unnecessary items. Implement effective storage solutions to keep supplies and personal belongings organized.
2. Enhance the aesthetics: Consider the visual appeal of the workspace. Add a fresh coat of paint, update worn-out furniture, and invest in artwork or wall decor to create a more visually appealing environment. Choose colors and designs that promote a positive and energizing atmosphere.
3. Introduce comfortable furniture: Invest in ergonomic chairs, adjustable desks, and supportive accessories. Comfortable furniture not only enhances productivity but also contributes to the overall well-being and satisfaction of employees. Create cozy lounge areas or breakout spaces where employees can relax and collaborate in a more informal setting.
4. Maximize natural light: Natural light has a significant impact on mood and productivity. Arrange workstations to optimize access to natural light sources. Remove any barriers that block light from windows and consider installing sheer curtains or blinds to control brightness. If possible, introduce skylights or glass partitions to increase natural light flow.
5. Incorporate greenery: Plants and green elements have been shown to improve air quality and create a sense of calm and well-being. Introduce indoor plants throughout the office, or consider a living green wall or a small vertical garden. Encourage employees to take care of the plants, which can help foster a sense of ownership and responsibility.
6. Create inviting communal areas: Designate spaces where employees can gather and socialize, such as a well-equipped kitchen or a comfortable breakroom. Include amenities like a coffee machine, healthy snacks, and a variety of seating options. These communal areas foster informal interactions, team bonding, and a sense of belonging.
7. Personalize workstations: Encourage employees to personalize their workstations with items that reflect their personality and make them feel at home. This could include family photos, plants, or small decorative items. Allowing employees to express themselves within their workspace creates a sense of ownership and comfort.
8. Emphasize collaborative spaces: Create areas specifically designed for collaboration and teamwork. These spaces can include whiteboards, projectors, or digital screens to facilitate brainstorming and idea sharing. Incorporate flexible furniture arrangements that can be easily adjusted to accommodate different team sizes and activities.
9. Seek employee input: Involve employees in the process of creating an inviting space. Solicit their opinions, ideas, and suggestions through surveys or team meetings. This collaborative approach ensures that their needs and preferences are considered, increasing their sense of ownership and satisfaction with the office environment.

Remember that creating an inviting space is an ongoing process. Continuously evaluate and update the office environment based on feedback and evolving needs. By prioritizing employee well-being, comfort, and engagement, you can create an inviting workspace that encourages employees to return and thrive in the office.

When it comes to choosing office furniture for small spaces, it’s important to prioritize functionality, space efficiency, and versatility. Here are some recommendations for the best office furniture for small spaces:

1. Compact Desk: Look for a compact desk that provides ample workspace without occupying too much floor area. Consider options like wall-mounted desks, corner desks, or desks with built-in storage to maximize space utilization.

2. Adjustable Desk: An adjustable or standing desk is a great choice for small spaces. It allows you to switch between sitting and standing positions, promoting ergonomics and providing flexibility in a limited area.
3. Folding or Wall-Mounted Shelves: Utilize vertical space by installing folding or wall-mounted shelves. These can be used to store books, files, office supplies, or decorative items. When not in use, they can be folded or closed to save space.
4. Compact Office Chair: Opt for a compact office chair that offers comfort and support without overwhelming the space. Look for chairs with a smaller footprint or those that can be easily tucked under the desk when not in use.

5. Storage Solutions: Invest in multifunctional storage solutions like filing cabinets, drawers, or storage ottomans. These items can serve as both seating and storage, helping you maximize space while keeping your office organized.

6. Cable Management: Cluttered cables can make a small office space feel even more cramped. Use cable management solutions such as cable clips, cable sleeves, or cable boxes to keep cords organized and out of the way.

7. Modular Furniture: Consider modular furniture options that can be customized and rearranged based on your needs. Modular desks, shelves, and storage units provide flexibility and adaptability to fit your small space perfectly.
8. Wall-Mounted Whiteboard or Bulletin Board: Instead of a traditional freestanding whiteboard or bulletin board, opt for wall-mounted options. This will save valuable floor space and provide a functional area for notes, reminders, and brainstorming.
9. Compact Storage Carts: Utilize mobile storage carts that can be easily moved around as needed. These carts can hold office supplies, printers, or other equipment, and can be stored under the desk or in a corner when not in use.
10. Portable Laptop Stand: A portable laptop stand is a versatile accessory that allows you to elevate your laptop to a comfortable viewing height. It takes up minimal space and can be easily stored when not in use.

Remember, when selecting office furniture for small spaces, always measure your available area and consider the overall design aesthetic to create a visually appealing and productive workspace.

Introduction

Investing in quality office furniture not only enhances the aesthetics of your workspace but also contributes to the overall productivity and comfort of your employees. However, owning office furniture comes with the responsibility of proper care and maintenance to ensure its longevity and continued appeal. In this blog post, we’ll explore essential tips for keeping your office furniture in pristine condition, from regular cleaning routines to preventive measures that can save you both time and money in the long run.

1. Regular Cleaning

Regular cleaning is a fundamental aspect of maintaining your office furniture. Dust, dirt, and spills can accumulate over time, leading to a diminished appearance and even structural damage. Here’s how to keep your furniture clean:

• Dusting: Use a soft microfiber cloth or a duster to remove dust from surfaces. Dusting should be done at least once a week to prevent the buildup of particles that can scratch and dull the furniture’s finish.
• Spot Cleaning: Address spills and stains immediately. Blot the affected area gently with a clean cloth to absorb the liquid. Avoid rubbing, as this can spread the stain. Use a mild detergent or appropriate cleaning solution to clean the spot, following the manufacturer’s instructions.
• Vacuuming: For fabric-upholstered furniture, regular vacuuming with an upholstery attachment helps remove dirt and debris from the fabric’s fibers.

2. Proper Placement

Where you place your office furniture can impact its longevity. Consider the following factors:

• Sunlight Exposure: Prolonged exposure to direct sunlight can fade and damage furniture finishes. If possible, position furniture away from windows or use blinds and curtains to filter sunlight.
• Temperature and Humidity: Extreme temperature fluctuations and high humidity levels can cause wood to expand, contract, and warp. Aim for a consistent indoor climate to prevent these issues.
• Avoiding Crowded Spaces: Overcrowding can lead to scuffs, scratches, and accidental damage. Ensure there’s sufficient space around each piece of furniture to prevent collisions.

3. Regular Maintenance

In addition to cleaning, routine maintenance tasks can significantly extend the lifespan of your office furniture:

• Polishing: Wood furniture benefits from occasional polishing with a furniture polish recommended by the manufacturer. This helps restore luster and provides a protective layer against moisture and minor scratches.
• Lubrication: For furniture with moving parts like chairs and drawers, periodic lubrication can keep mechanisms working smoothly.
• Tighten Screws and Bolts: Regularly check and tighten any loose screws, bolts, or fasteners to prevent wobbling or instability.

4. Prevention Measures

Preventing damage is always easier and more cost-effective than repairing it. Here are a few preventive measures to consider:

• Use Protective Covers: If your office furniture is not in regular use or needs to be stored temporarily, consider using protective covers. These covers shield furniture from dust, sunlight, and accidental scratches. For instance, cover your office chairs with fabric covers or plastic protectors to prevent dust settling on the upholstery.
• Implement a “No Food and Drink” Policy: Instituting a policy that restricts consuming food and drinks at workstations can significantly reduce the risk of spills and stains on your office furniture. Provide designated areas like break rooms or kitchenettes for such activities to keep the workspace clean and furniture in top condition.
• Regular Inspections: Schedule routine inspections of your office furniture to identify any signs of wear and tear, loose parts, or potential issues. Addressing problems early on can prevent further damage and the need for more extensive repairs down the line.
• Furniture Pads and Bumpers: Use furniture pads or bumpers underneath heavy objects or on the undersides of furniture legs. These accessories help distribute weight evenly and protect both the furniture and the floor from scratches and dents.
• Invest in Ergonomic Accessories: To protect your office furniture from excessive wear caused by prolonged usage, invest in ergonomic accessories like keyboard trays, monitor stands, and laptop risers. These accessories promote better posture and reduce strain on furniture surfaces.
• Regular Rotation: If you have moveable furniture items, such as cushions, pillows, or seating pads, consider rotating them regularly. This helps distribute wear evenly and prevents some parts from deteriorating more quickly than others.
• Employee Education: Educate your employees about the importance of caring for office furniture. By raising awareness about proper use and maintenance, you empower your team to contribute to the longevity of the furniture and foster a sense of ownership and responsibility.
• Professional Cleaning and Maintenance: For specialized furniture items, such as leather upholstery or intricate woodwork, consider hiring professional cleaners or maintenance services. These experts have the knowledge and tools to address specific care needs effectively.

Conclusion

Caring for your office furniture not only preserves its visual appeal but also contributes to a comfortable and efficient workspace. By incorporating regular cleaning, proper placement, routine maintenance, and preventive measures, you can ensure that your investment in office furniture continues to pay off for years to come. Remember that each piece of furniture might have specific care requirements, so always refer to the manufacturer’s guidelines for the best practices tailored to your furniture.