As a manager, it is your responsibility to make sure that the employees in your office are being productive. If the office is not turning out work the way that it should be, it can reflect poorly on you and your management skills.

If the office is not turning out work the way that it should be, it can reflect poorly on you and your management skills.

The best way to make sure that your employees are being productive is to keep them motivated. Motivation is the key to success.

There are a few things that you can do as a manager to make sure that your employees are motivated enough to produce the work that you expect from them.

1) Recognize Their Hard Work

When you can see that your employees are working really hard, it is important that their hard work is recognized. If they continue to work hard and you say nothing, they won’t be as motivated to keep working hard.

If they continue to work hard and you say nothing, they won’t be as motivated to keep working hard.

You can recognize their hard work and achievements in a few ways. You can hand out certificates and recognize certain hardworking employees in front of the entire office during a meeting.

If your budget allows, you can offer an annual bonus at the end of the year for the employees who have worked the hardest. Even telling your employees regularly that they are doing a good job goes a long way.

Even telling your employees regularly that they are doing a good job goes a long way.

2) Keep Them Comfortable

If your employees are going to be productive, they need to be comfortable. If your employees are sitting in uncomfortable chairs, they will need to reposition often to stay comfortable.

They may even need to get up and take a walk after sitting in an uncomfortable chair for too long.

When they are trying to get comfortable, they are not doing their work. If you give your employees ergonomic office chairs, they will remain comfortable all day and they won’t need to waste precious time trying to get comfortable.

3) Give Them Regular Breaks

In order for your employees to be productive, they need to be at their desks doing their work. If you are burned out, however, you cannot expect them to be motivated.

It is important for your employees to step away from their work from time to time to recalibrate and refresh themselves.

If you give your employees a 15-minute break in the morning and a 15-minute break in the afternoon on top of their lunch break, it will give them a chance to step away from work for a while.

If they need to make phone calls, answer personal emails, use the restroom, or get something to eat, a 15-minute break is a perfect time to do so.

When they come back, they will have handled what they needed to and it won’t be in the back of their mind. This will allow them to focus completely on their work when they come back from their break.

This will allow them to focus completely on their work when they come back from their break.

4) Set Several Small Goals While Working On a Big Project

If your employees are working on a big project that seems like it will never end, it is easy for them to lose their interest and motivation.

If you break up the project into smaller parts, your employees will have something to work towards. When they are meeting several small goals, they will be more motivated to keep working hard to reach each one.

When they are meeting several small goals, they will be more motivated to keep working hard to reach each one.

5) Encourage Teamwork

If you want to keep your employees motivated, you are not the only motivational force in the office. Your employees can motivate each other. 

Rather than calling them employees, you should be calling them members of a team.

When your employees are working hard and pulling together to meet a deadline, they will all come together to reach the common goal.

If one or two employees lose their motivation, the other members of their team will be there to get them back on track.

It can be difficult to you as the manager to make sure that all of your employees are motivated to reach their goals.  When all of your employees are working together to achieve the goals that have been set, they can motivate each other.

As a manager, it is up to you to make sure that your office is turning out the necessary work. The best way to do this is to keep them motivated so that they want work hard and reach the goals that you have set for them.

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This article was written by Adam Robertson. Adam is a professional in the office furnishings industry. He works for Allard Office Furniture, an office furniture company which has 18 years of shared experience in office desks, chairs, supplies, and accessories.

Studies have shown that sitting at your desk all day is not good for your overall health and can lead to back pains.

However you can use below quick tips to help you stay away from back pains.

1. Make sure your lower back is curved naturally forward

This helps to reduce strain on your back. Many ergonomically-designed chairs have a “lumbar support” built into them that is designed to maintain the curve.

If your chair doesn’t not have a lumbar support, you can buy a lumbar support pillow to stick behind your back.

If you can’t do that, it is best to sit forward in your chair so you can let your spine fall naturally into a forward curve.

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 2.

Make sure your keyboard and mouse are at the same level.

3.

The computer monitor should be directly in front of you. This way you will not lean or have a hunched back.

 4.

Every 30 minutes, make sure you go on a break. A small walk, a toilet break or just climbing stairs for five minutes will help your posture.

5.

Keep telling yourself to sit straight and don’t bend your neck too much to look down at the keyboard.

 6.

Keeping your knees at 90 degrees helps. When the knees are directly over your ankles, then the spine is comfortable.

7.

Your torso should be about an arm’s length away from the monitor, which should be 2 to 3 inches above eye level.

Workspace setup guide

An ergonomic office chair is designed to keep a person comfortable while at work, so they can focus on doing the best possible job.

They are designed to minimize physical effort and discomfort, and hence maximize efficiency.

Benefits of Ergonomic chair

One of the primary advantages that an ergonomic office chair has over a standard office chair is back support.

While virtually all office chairs have a small pad for the back, ergonomic office chairs usually have both the classic backrest as well as a lumbar support.

This keeps the spine straight and absorbs shock to limit the stress the back is exposed to, during a long day.

These chairs are designed not only to make work more comfortable but by extension to make the workers themselves more efficient.

Quick tips before selecting a good  ergonomic office chair

The selection of a suitable chair is a critical step in preventing health problems in people who work in a sitting position.

With the ergonomics approach, sitting is viewed as a specific, specialized activity which is influenced by the way that a sitting person interacts with the working environment.

• One chair does not fit everyone. The users’ body dimensions must be used when selecting a chair so that it does not strain one part of the body while fitting another.
• Collect data about the user’s body height. The optimal seat height is about one-quarter of the body height. This is only a rule of thumb since the torso-to-leg ratio can vary widely..
• No one chair is suitable for every activity. For example, dentists require a different chair than do industrial workers or computer operators
• Consider maintenance and repair costs. Check with the manufacturer for items to inspect for and how often inspection should be done.

Features to consider when purchasing an ergonomic office chair.

• Adjustability – Check to see that seat height is adjustable.
• Seat height range – Check whether the seat height can be adjusted to the height recommended for the worker(s) who will use it. Other chairs may have to be selected for very short or tall workers.
• Backrest – Check to see that the backrest is adjustable both vertically and in the frontward and backward direction.
• Seat depth – Select the seats that suit the tallest and the shortest users
• Stability – Check for the stability of the chair; a five-point base is recommended.

Other features to consider

• See if the selected chair has features that will help someone do their job better. Armrests with adjustable heights are good for computer operators. Wider or narrower armrests may also be required depending on the worker’s dimensions and tasks they do.
• See if the selected chair has features that will make doing a job more difficult. An example may be that someone may be using a chair with casters or wheels when a stable and stationary work position would be better. If chairs with casters are needed, choose ones that match the type of flooring you have (carpeting or hard floors).

At victoria furnitures, we offer a wide range of ergonomic office chairs. For any questions and purchase contact us sales@victoriaoffice.co.ke